Condo Logic

A condominium, or condo, is an individually owned unit in a property complex or building of multiple units. A condo owner owns the space inside their condo and shares an ownership interest in communal areas within the property. Condo logic in Skyware allows you to create or designate condo owner accounts, attach the condo owners to the accommodations they own, enter the reservation expense percentage and commission amounts; and to create posting types (for the default condo origin commission and default condo property commission), to enable you to record room revenue and charge expenses to the rooms that owners own.

Once a room has been attached to a condo owner, all relevant charges and expenses will be posted during the night audit process and be viewable on the condo statement, which shows the posting date, description and amount of any rentals or posting revenue (such as room charges). This can also be printed for mailing to your condo owners. The condo configuration command allows you to set the defaults for automatically closing any open condo owner statements and the statement template that will be used when printing any condo owner statements. (The condo statement template for this used will be unique to your Property and should be generated using the condo statements command (found in the Documents section of the Other Front Desk Tasks menu). See How to Create or Customize your Documents for further details).

 

 

 

Posting Types for both the Default Condo Origin Commission and the Default Condo Property Commission must be created and assigned as such to allow the posting of any charges to occur, to enable the room revenue and charge expenses to be correctly applied to the rooms that condo owners own.

 

First, ensure that the correct Posting Type Department (used to categorize post types) has been created within your system. If not, create the appropriate one to use (eg Condos).

schematic diagram of "condo" posting type department creation

 

Go to the posting type maintenance screen and create a posting type for the Default Condo Origin Commission.

 

Posting Type maintenance screen showing condo origin commission posting type creation

Note: Ensure that the "Default Condo Origin Commission?" check box has been selected - this will make this posting type the default posting type used for the condo origin commission percentage.

 

Go to the posting type maintenance screen and create a posting type for the Default Condo Property Commission.

 

Posting Type maintenance screen showing condo property commission posting type creation

 

Note: Ensure that the "Default Condo Property Commission?" check box has been selected - this will make this posting type the default posting type used for the condo property commission percentage.

 

 

Any condo owner at your property will need to be designated as such within Skyware, with a Condo Owners account.

Create Owners via the Full Menu -> Files -> Condos -> Condo Owners command.

New Condo Account screen with condo account check box highlighted

Note: It is important to make sure a guest account does not already exist before creating a new one, to ensure that all relevant information and history you have for the guest appears in one place.  Any existing guest account may be converted to a condo owner account by checking the "Is this Contact a Condo Owner?" check box on the general tab. If this is done, the account will be designated as a condo owner and shown in the list displayed using the Condo Owner command. (By default this box is already checked if the account is being created via the Condo Owners command).

 

 

Attach the condo owners to their room(s) via the Room Definition screen, General tab, under the configuration menu.

 

Attaching a condo Owner to a room

Enter the ID number for the condo owner account in the Condo Owner field. You may enter it manually or select from the list of condo owner IDs shown when the gray button to the right of the field is clicked. Note: You cannot use an ID number for an account NOT already designated as a condo owner.

When saved, the condo owner name will appear to the right of the ID field.

 

 

Enter the Reservation Expense Percentage in the Origin Maintenance screen, under the configuration menu.

 

Note: First, ensure that the correct Origin code has been created within your system. If not, create the appropriate one to use (eg 3rd party, or Trip Advisor).

 

Origin maintenance screen with Condo reservation expense as a percentage field highlighted

This the amount, as a percentage of the room revenue, that will be posted to the third party company (such as Expedia) which generated the business (using the condo origin commission posting type), when a condo accommodation is occupied.

 

 

Enter the Condo Property Commission screen via the Condo Owners screen by using the"Commissions" button.

Condo owners screen with commissions button highlighted

Enter the Condo Property Commission amount AS A PERCENTAGE.

Condo Property Commission screen with Commission as a percent field highlighted

This the amount, as a percentage of the room revenue, that will be posted to your Property (using the condo property commission posting type) when a condo accommodation is occupied.

 

Date Updated February 01, 2022